A heavily modified version of Getting Things Done is still my go-to system, and I still have it tied to Habitica, the gamified to-do system I’ve been using for several years.
GTD principles I ignore or simplify:
From my point of view many of GTD’s classifications are complications that I avoid or simplify lest I stop using the system. The ones I either don’t use or simplify greatly are related to categorisation and prioritisation, which ADHD folks are notoriously bad at (I am no exception):
- Roles: Classifying things to do by the “role I play” while doing them. I don’t bother. The details of why I have to do a thing are things that are too nitpicky to record. Because I’m a writer? A wife? A housemate? Because I damn well please? It doesn’t matter.
- Contexts: Classifying things to do by the location in which I do them. Again, I don’t bother.
- Projects: Classifying things to do by the project of which they’re a part. If I have more than two projects going at once, I’m in trouble anyway. So I have essentially two projects: Writing-Related and Not Writing-Related. That’s fine enough categorisation for this ADHD person.
- Priorities: GTD has four of these: Now, Next, Later, and Someday. For me, it’s either Now or Later. I can’t cut this any finer.
GTD principles I retain:
But there are things that are core to GTD that I’ve taken to heart and have heavily automated:
- Collecting: I’ve set up automations via IFTTT and Zapier for this. Whether I add reminders in Evernote, in Siri, in the iOS Reminders app directly, in a (rarely-used) iOS app called Daily Notes, or by forwarding emails to Evernote as to-dos, they all get funnelled to a Google calendar I call “Unprocessed”, as all-day events due the next Monday after the events are added.
- Processing: The hard part. I have it scheduled for every Monday; about half the time I actually do it. This is where having the tasks disguised as all-day events becomes useful. “Unprocessed”, “Processed”, “Scheduled” and “Appointments” are the four Google calendars I have on the same account—so that they all appear on my week’s calendar in neat little day-based columns.
How I process things to do:
I look at the unprocessed events, and delete those that I, upon reflection, don’t need to do. I then transfer the remainder to the Processed calendar.
On the Processed calendar, I start looking for places to put the most important to-dos on my calendar. My rule is that I never schedule more than five items on a single day. Writing is always scheduled, as is exercise. Appointments count as items. As I schedule to-dos, I move them to the Scheduled calendar. Left over items get moved to the next Monday’s Processed calendar. (Or possibly deleted if I decide that Later has become Never.)
From here my automation takes over. Via Zapier, all the Scheduled calendar items and the Appointments calendar items get inserted into my Habitica to-do list on the appropriate date. I either do them, or my fellow Habitica party members will chew me out.
Finally, a GTD user is to regularly review whether a thing-to-do is needful, and if the categorisation and prioritisation is appropriate. I don’t do this regularly; instead I do this when I feel like chucking it all. Usually this means either I need to prune my daily checklist (which isn’t tracked through GTD) or I’ve over-complicated my GTD variant. Again.
But still, the GTD paradigm remains useful so long as my automations still work—heaven help me if IFTTT or Zapier goes out of business!